Article VI. Board of Elders and Deacons

Section 1. The Board of Elders and Deacons (also abbreviated as the Board) is responsible for carrying out the ministries of this church. Each member of the Board is annually assigned an area of responsibility not to exceed a maximum of 4 consecutive years in any one particular area. Responsibilities to be assigned are as follows:

1. President.

The Board of Elders and Deacons shall elect an installed Elder to be the President.

Prior to the installation of Elders, one of the Deacons shall be elected to the post. The duties are to:

A. Preside over the Board of Elders and Deacons meetings.

B. Coordinate and negotiate the tasks among the Elders and Deacons.

C. In cooperation with the Pastors, implement resolutions of the Board of Elders and Deacons.

D. Plan and assign responsibilities for the ministries of this church.

E. Join the Senior Pastor in representing the church in attending church related external meetings.

F. Be responsible for all the affairs of this church in the absence of Pastors and Elders.

2. Vice President

A. To assist the President in implementing resolutions of the Board of Elders and Deacons.

B. To perform the duties of the President in the absence of the President.

3. Secretarial Committee

A. To handle all correspondences of this church.

B. To be responsible for minutes of all church meetings and safe keeping of records.

C. To compile programs for Sunday services and special worship services.

D. To publicize church related news.

4. Spiritual Cultivation Committee

A. To plan for the annual Summer Camp.

B. To plan for the annual rally.

C. To arrange and assist Bible Study groups in all districts.

D. To encourage church members to hold family devotions.

E. To prepare for special services for annual festivals (in conjunction with Sunday School Committee).

F. To be solicitous about members’ daily devotions.

G. To be solicitous about prayer meetings of the church.

5. Local Evangelism Committee

A. To plan for annual evangelical crusade.

B. To hold personal evangelism and discipleship training classes.

C. To assist evangelistic fellowships in carrying out evangelizing activities.

D. To promote evangelistic Bible studies and family meetings.

6. Overseas Missions Committee

A. To hold annual missions symposium.

B. To hold missions workshops or participate in regional missions seminars.

C. To organize missions prayer meetings.

D. To prepare, plan and support evangelistic broadcasts.

E. To support missionaries, missions and evangelistic organizations.

7. Mass Media Committee

A. To publish “Testimony and Sharing” quarterly.

B. To publish books.

C. To publish evangelistic articles in newspapers.

D. To collect and care for spiritual books.

E. Video evangelism.

F. Other evangelistic activities.

8. Member Care Committee

A. To compile membership directory and member registration cards.

B. To greet and visit new friends and invite them to join this church.

C. To care for the poor and needy members.

D. To visit and comfort the elderly and the sick and members’ families in mourning or families encountering other unpleasant events.

E. To congratulate members on joyous family occasions.

F. To assist the pastors in resolving conflicts in members’ families.

9. Fellowship Committee

A. To organize fellowship groups and assists in formulating meeting plans.

B. To employ counselors for the fellowships after seeking the permission of the Senior Pastor.

C. To hold retreats for fellowships singly or jointly.

10. Sunday School Committee

A. To organize a complete Sunday School, from nursery classes to classes for the elderly.

B. To call regular Sunday School staff meetings.

C. To employ Sunday School staff after seeking the permission of the Senior Pastor.

D. To assign classrooms for Sunday School.

E. To layout Sunday School curriculum and the progression of Sunday School classes.

F. To hold special services for annual festivals (in conjunction with Spiritual Cultivation Committee)

11. Sacred Music Committee

A. To organize and train the choir.

B. To select the hymns and anthems for Sunday presentations.

C. To prepare the music for presentation in special services for annual festivals.

D. To cultivate choir conductors, pianists and organists.

12. Finance Committee

A. Accountant’s duties

a. To record and make quarterly report of the receipts and disbursements of the church.

b. To compile and control the yearly church budget.

c. To compile and publish the annual financial report.

d. To audit cash on hand and other financial records.

e. To handle church related tax matters.

B. Treasurer’s duties

a. To be responsible for disbursement and safe keeping of cash.

b. All expenses of this church should first be examined by the accountant for their compliance with the annual budget. Signatures of the President (or Vice President) of the Board of Elders and Deacons and the accountant are then required prior to disbursement of funds by the treasurer.

c. To report special needs or shortage of funds, if any, in the Board of Elders and Deacons meeting.

d. All offering receipts of the church should be recorded for the account designated by the offerer for future review.

13. Asset Management Committee

To be responsible for the maintenance, usage and repair of all real and personal properties of the church.

14. General Services Committee

A. To decorate, maintain and clean the church and make arrangement for communal meals.

B. To make arrangement for the Holy Communion.

C. To assist in making transportation arrangements for members.

D. To purchase all items for use by the church.

E. To assist in the conducting of all church meetings and services.

F. To handle other unexpected events not related to other committees.

Section 2. The source of church income shall be members’ offerings as members are moved by the Holy Spirit. All income and expenses shall be reported quarterly by the accountant and treasurer and shall be published in Sunday bulletins.

Section 3. After the transition to the new Board of Elders and Deacons each year, the finance committee shall request budgets from each committee to be compiled into annual church budget. After examination and approval of the Board of Elders and Deacons, the annual budget shall be presented to the Membership Meeting for approval and subsequent implementation.

Section 4. At the end of each fiscal year, half of any unused funds shall be allocated to the church building and maintenance account and the other half into church Reserve Fund.

Section 5. Should any budgeted item exhaust the budgeted amount prior to the end of the fiscal year, after approval by the Board of Elders and Deacons, additional amount may be allocated from the Reserve Fund or the President of the Board may announce the need to the congregation for a special offering to meet the shortfall.

Section 6. All important external correspondences and documents, such as agreements, certificates, etc., shall be written in the name of this church and shall be signed by the Senior Pastor and the President and Vice President of the Board of Elders and Deacons after approval by the Board or the Membership Meeting.

Section 7. Should the Elders and the Deacons find themselves to be short-handed due to the increasing demands of their duties, with the permission of the President, they may respectively solicit the assistance of church members and form working groups to cooperatively carry out the assignments.

Section 8. In the meetings of the Board of Elders and Deacons, the principle is to require two-thirds majority vote for the adoption of motions.